Listening Strategies: Expert Tips for Effective Listening Skills

One of the things I have to do as a business consultant is to be a great listener. This is a key leadership and communication skill for anyone. Sometimes effective listening can be a challenge because, like most people, I can fall into the trap of thinking about my response and how I would like to help the individual with whom I am communicating. One of my pet peeves has always been that many people begin developing their response as soon as the other person starts speaking rather than truly listening to the message spoken to them. While going through some information this weekend, I came across a tremendous one-page paper on four steps to effective listening, a key tenet of developing accountable leaders and teams. Permission was given to use the information as freely as possible, so I am sharing the main points with you.  The strategies of effective listening skills are essential for every great leader and improve your listening comprehension. 

4 Strategies for Effective Listening

1. Listening is an activity

It is not something we do passively. The skill of active listening must be applied, be there, and stay focused on the person talking without any distractions. It would be best if you practiced active listening daily to get better at it. It requires us to ask questions and give feedback. So here are four primary goals of listening strategies to consider when entering a conversation: 

• To understand someone
• To enjoy someone
• To learn something
• To give help or solace

Paraphrasing is an essential tool we often use to listen well.

We might use phrases like these:

• In other words, did you mean…?
• So how you felt about it was…?
• Did you mean…?
• I think what I am hearing you say is…?
• Correct me if I am wrong…?
• Are you saying that...?
• What I understand from your point is...
• In essence, you're stating that...?
• So, in your opinion, the situation is...?

Paraphrasing defines common ground, lets the other person know you understand what they are communicating, and helps them feel understood and appreciated. Listening is a leadership skill that should be noticed more.

2. Listen with empathy

This requires us to recognize, accept, and understand that we are doing the best we can, and so are others. Try to put yourself in the other individual's shoes and give him or her the benefit of the doubt. Try to understand where someone else is coming from and treat him or her with kindness as you take in the message. Ask what difficulties the other person is experiencing, which will help you hear his or her news. Please pay attention to their body language, keep an open mind, and be careful not to jump to conclusions.

Effective Listening Strategies Video

3. Be open as you listen

Be careful not to judge and put on your critical parent hat. Do not make your mind up too quickly as you take in the information. Give yourself some time to think and reflect. Avoid coming to conclusions too quickly and develop a definitive position based on what you hear. Allow yourself to consider different perspectives. Whenever possible, meet face to face or via video conferencing, if in person isn't possible, so that you can better understand their thoughts and feelings being expressed non-verbally.

4. Listen with awareness

There are two parts to this; compare what is said to your knowledge, history, people, and how the world operates; and secondly, listen and observe for congruence. Please watch for visual cues and determine if they match the information you were hearing. I want you to know that effective communication is a two-way street, so please make sure that you tell them that they are heard and understood before moving to a new topic.